Update on ICC Meeting (10/12/08)

INTERACT COORDINATING COUNCIL (ICC) COMMITTEE

President : Suren (Sri Permata)
Veep : Calvin (Damansara Jaya)
Secretary : Taran (SP)
Assistant Secretary : Abby (Taman SEA)
Treasurer : Kuhan (SP)
Assistant Treasurer : Nesha (Subang Jaya)

*note: this committe is purely for formalities. We are all the same, contributing equally. So don't be disheartened.


We've now selected a committee to spearhead the charity dinner organization.

• CHARITY DINNER ORGANIZING COMMITTEE (proposed to be on March 21st)

Chairman : Ser Ying (Sri Permata)
Vice Chairman : Sharma (Taman SEA)
Secretary : Xin Hui (TS)
Assistant Secretary : Janice (Subang Jaya)
Treasurer : Kuhan (SP)
Assistant Treasurer : Calvin (Damansara Jaya)
Hotel & Decorations : Nesha (SJ)
Sponsors : Alysha (SJ)
Security & Ushers : Sasi (SJ)
Entertainment & Performances : Suren (SP)
Invitations & Agenda : Abby (TS)
Booklet : Jayanti (TS)

*note: Thasban could not attend the meeting due to a migrain. Again this committee is for fomalities and task delegation and distribution.

• BENEFICIARIES

1. Precious Home
2. A centre for Down Syndrome children

*note: more information to be uploaded soon on beneficiaries. The list is still unconfirmed though.

• AUDITIONS

10th January - Akarkarya Studio, DU
17th January - Around Subang area for the convenience of people living in Subang

Entry fees will be as such:

RM5 - solo or duet
RM8 - dance troupe
RM10 - full band

Persons-in-Charge:

PJ area : Calvin, Sharma
SJ area : Nesha, Sasi

*note: still unconfirmed but roughly more or less.

• HOTEL DEPOSIT

Nesha from Subang Jaya has a contact in Sunway and the pricing for a function room inclusive of dinner is around RM90 per person (already ++ed). Price after mark-up is RM100. Considered quite cheap considering the other hotels around Subang and also of its high-end quality.

In order to book the hotel for reservations, we have to come up with a 30% deposit. Our target is about 200 people, so multiply that by RM100 and 30% will be around RM6000. 30% from Sunway is considered quite good compared to other hotels such as Summit which you have to pay45-50% deposit.

HOWEVER, we are STILL finding for other alternative venues to hold the dinner. It does not necessarily have to be a hotel. We just need a hall with the following requirements:

1. Big hall enough for 200 people, more or less.
2. Air-conditioned with good lighting and ventilation.
3. A big stage, big enough for bands to perform (around the size of our school's).
4. A good P.A. system.
5. Food can be taken care quite easily as it'll have to be catered food.
   

*note: the reason for the requirement for a big stage is because we have contacts to local artistes, such as One Buck Short, K-Town Clan, Estraged (I think), Pop Shuvit and so on. But don't take my words ENTIRELY, yeah? All I know is that we have contacts with local artistes. Abby from Taman SEA knows Ean and Adam C from Hitz.fm personally so we have just a degree or two of separation. Expect Ean or Adam C to be emceeing too.

SO! If any of you know ANYWHERE that fulfills the above requirements, email me or just leave a message in the tagboard so that I'll be notified!

BUT, if all is in vain, if we have to go on with a high-end venue such as Sunway, we need to raise funds SERIOUSLY. If you have any ideas on raising funds, hard or easy, email me too or drop a message in the tagboard. Even a small fundraiser is able to help; a little goes a long way.

• NEXT MEETING

Will be on the 18th of December in Taj Curry House in Subang Jaya. We might go to a place nearby but we'll just meet up at Taj Curry House.

*NOTE FOR DAMANSARA JAYA INTERACTORS

Please don't think that you have nothing to contribute even though you are not in the committee directly. I welcome any suggestion and comments to improve our conditions, LYK SRSLY. I will look into your suggestion and bring it up to the committe for consideration. Or if you like to attend our meeting to present the idea yourself, you are most welcomed to. You can come for our meeting to gain experience and get the rough idea of our planning and execution. There's no harm in doing that.

I may be the only one in both committees but that doesn't mean the Damansara Jaya is insignificant. We could've pulled out of the council due to low response from our school, but if we did that we'll soon be a very inactive club, slowly being pulled to the gutter. I stayed on because I believe that DJ Interact Club can be more proactive and involved in activities and that we can have a direct medium to contribute to the community we serve. So just to let you know, that the club is not sleeping; it's gearing up to run.

And above all, SERVICE ABOVE SELF.

Calvin Tan
Vice President
Interact Club SMK Damansara Jaya